Every office that collects payments for the University should have
a copy of "Cash Handling Policies" prescribed by
the Vice Chancellor for Business and Finance. Copies are available
upon request to the Bursar's Office. These policies should
be reviewed periodically by all personnel handling receipts
on behalf of UNL.
The Bursar Advice is designed primarily for the use of
University departments which are not set up to
receipt money on a regular basis and, to provide
those departments which have been previously set
up, a form for remitting checks that are not routine
collections for goods and services. When you do
have funds collected they should be remitted to
the Bursar's Office WITHIN FORTY-EIGHT (48) HOURS
OF RECEIPT.
Enter your department name and date.
Enter the name of the organization or individual from
whom the check was received.
Enter FA Number and GL Account Number.
Refer to "Chart of Accounts" for proper account
number or call the Accounting Department for assistance.
Enter cost object.
Enter amount(s) to be credited to each
cost object.
Enter Total.
Provide a brief but adequate description
of what the payment is for.
EXAMPLE:
"Refund of overpayment on Purchase Order No. __________
"
"Donation for _____________________________________"
"Reimbursement for ________________________________"
Please make reference to pertinent Purchase Orders, Invoices,
Travel Authorizations, contracts, correspondence, etc.
Indicate the address to which we should
return the validated copy of the Bursar Advice which will
have a reference number that will appear on SAP as the
document allocation number.
Please sign the Bursar Advice and indicate
your telephone number.
All checks shall be properly endorsed
as soon as they are received.
If there is more than one check, you
must also send an adding machine tape listing all the
checks sent in with the Bursar Advice. The tape must show
the machine was cleared before adding started.
Avoid unnecessarily wrinkling the Advice
form. Keep the green copy for your records until the receipted
pink copy is returned to you.
