VEHICLE OPERATION LOG

Department Owned Vehicles

A monthly Vehicle Operation Log is required by Nebraska State Statute to be maintained for each vehicle, signed by the driver or drivers, and submitted by the seventh day of the following month on-line at https://scsapps.unl.edu/MileageEntry/DeptVehicle.aspx. The department is required to keep the monthly mileage log on file for five years.

Short Term Rental/Temporary Assignments

Nebraska State Statute requires the submissions of a motor vehicle log for each use of a vehicle. An accurate record of all mileage should be recorded on the Vehicle Operation Log each time the Vehicle is used. This log may cover one or more consecutive days of travel. Each driver will sign the Vehicle Operation Log certifying the mileage recorded as driven and submit it to the Transportation Services dispatcher when the vehicle is returned. When recording mileage on the log, use the starting and ending mileage. In case of odometer failure, map mileage should be recorded. The driver should complete the Vehicle Discrepancy List on the Vehicle Operation Log if mechanical problems of any type are encountered while operating the vehicle. Only through close cooperation between drivers and Transportation services can the highest possible standard of vehicle safety and reliability be achieved.

Long Term Rental/Permanent Assignments

A monthly Vehicle Operation Log is required by Nebraska State Statute to be maintained for each vehicle, signed by the driver or drivers, and submitted by the seventh day of the following month on-line at https://scsapps.unl.edu/MileageEntry/ or submitted by fax (402) 472-8660 or mail to Transportation Services 1931 N. Antelope Valley Parkway, Lincoln NE 68588-0603. If the department submits the mileage log on-line, the department is required to keep the monthly mileage log on file for five years. This log will show miles traveled from the first through the last day of each month, and entries are required only on those dates when travel is performed. <Monthly Log Sheet>

Please do not combine several cars on a Vehicle Operation Log. A Vehicle Operation Log is required for each vehicle. Please show only the mileage for one calendar month on a vehicle operation log.

NOTE: Failure to comply may result in a $10.00 administrative charge to your department's cost object.

IMPORTANT-PLEASE READ CAREFULLY

Vehicle mileage logs MUST be returned, faxed (FAX 472-8660) or electronically transmitted to Transportation Services by the seventh of each month PER STATE OF NEBRASKA STATUTE #60-1006.The completed mileage log MUST be retained in the department if faxed or electronically transmitted to Transportation Services.